HR Assistant (Roster)

Description and Requirement

1. Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

• Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
• Effective and efficient maintenance of HR shared folders and sub-folders including electronic filing of important correspondences captured in the HR generic email address

• Review of requests for recruitment ensuring documentation is complete and in conformity with recruitment policies and procedures.
• Monitoring and tracking status of requests, and initiating follow up action to ensure submission is timely, accurate and contains complete documentation.
• Update and maintenance of information in recruitment systems to allow accurate statistical reporting.
• Circulate the vacancy announcements and upload in the various recruitment websites
• Arrange written assessments and interviews by scheduling with candidates, conducting assessments and checking the plagiarism
• Support in HR data tracking and reporting
• Extraction and input of data from various sources in the human resource database;
• Review of supporting documentation for processing various HR actions
• Checking absences in absence management system and maintenance of leave reports, enabling resource planning by the Programme/Project/Unit managers
• Maintenance of personnel files for all personnel at location, ensuring all documentation is complete; maintenance and update of confidential personnel information and documents,   ensuring relevant documents are kept in their respective files;

• Participation in the training for the operations/ projects staff on HR.
• Contributions to knowledge networks and communities of practice.
• Sharing of Available Learning Resources/Opportunities in the UNOPS Learning Zone and those offered by other UN Agencies.

Requirements

• Completion of secondary school or equivalent is required.
• Undergraduate Diploma or  Bachelor degree in Human Resources management, Business Administration related subjects is preferred, but not a requirement.
• Four years of relevant HR or administrative experience is required. Relevant Diploma or Bachelor degree may substitute for some of the required years of experience.
• Experience in the usage of computers and office software packages (i.e. MS Office, Google Suite, etc) is required.
• Working knowledge in written and oral English and Fluency in Myanmar is required.