Under the supervision of the Admin supervisor, the Accounting Officer is in charge of the accountancy of the base. S/He conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, and ensures that disbursements are in accordance with the budget and SI’s
procedures. S/He will also be in charge of the review of partner’s supporting document.
MAIN TASK :
Cash Management / Cash Flow Management
Perform bank payment under the supervision of admin manager and with collaboration of logistics and program team
When necessary, support the cashier to carry out withdrawals and payment of advances, in accordance with established procedures and keep the advance and cash book up to date
Assist in weekly Cash flow forecast consolidation
Manage bank processes (transfers to the bases, authorization of signature, withdrawals) after validation of his/her manager. Accountancy management
Record accounting entries and check that related supporting documents are following Solidarites International procedures (check translation, presence of all appropriate documents, etc.).
Collect and review on monthly basis partner’s supporting documentation: verify the adequacy of internal procedures with SI and donor requirements and prepare the integration in SI accountancy with the support of Line Manager.
Integrate the accountancy in SAGA and participation to the preparation of monthly accountancy pack
Ensure a final check of supporting documentation, the voucherisation and the archiving of accounting documents of coordination according to Solidarites International procedures
Participates to the semi-annual closing summary and the annual accounting closure
Mission’s accounting archives and administrative management
Prepare accountancy documents in case of audit at line manager’s request Team management: the accounting officer will supervisor directly the cashier
Contributes to define the needs of his/her team, and participate to the recruitment and training / induction process according to the resources allocated
Coordinates, plans and supervises the work of the cashier and ensures fluent communication via regular meetings
Appraises team under his/her direct supervision and provide constructive feedback informally and formally.
Ensure all interventions adhere to SI’s policies, and accountability standards.
Reporting and Communication
Takes part in meetings relating to administration aspects, represents properly Solidarités International if requested
Establishes and maintains good relationships with local and regional financial or administrative authorities / Partners, beneficiaries, other departments…
Centralizes and reports to his/her line Manager on accounting process implementation’s feedbacks/issues
Prepare all reporting pack according to SI's internal calendar
Rigorous, organised and pay attention to detail
Good communication and interpersonal skills, comfortable to work in intercultural environement
Ability to work independantly, proactive and good problem solving skills
High level of integrity, openness and transparency
Good team spirit, approchable, good listener, easy to talk to
Comfortable with numbers
Good analysis skills
Bachelor's Degree or University Diploma in finance, accounting management and administration
At least 4 year experience in similar position. Humanitarian experience would be appreciated
Knwoledge of bookkeeping principles / accounting process
Good computer skills, proficient with Microsoft Office and databases.
Good command in spoken and written English, Myanmar and Kachin