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Administration & Finance Officer (urgent)

Job Summary

Administration & Finance Officer (urgent)

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 3 years

Job Description

Administration & Finance Officer (urgent)


• Support development of financial plans/budgets for projects in collaboration with Program Unit

and HR and AdministrationUnit

• Review requests for payments, reconciliations, invoices and supporting documents to ensure that

the expenses are properly incurred, calculation is mathematically correct, the amount and items claimed are in agreement with the document authorizing the claim

• Provide advice and guidance to the field staff or local partners on the financial matters and reporting requirements, as applicable

• Manage payrollprocess

• Ensure staff adhere to financial procedures and regulations

• Participate in and assist with internal and external audits with timely provision of accounting data and supporting documentation

• Manage and prepare budgets and coordinate approval process for budget requests

• Reconcile balance sheets accounts

• Prepare monthly financial report and cash forecast to the management as required

• Travel to field for financial issues (orientation, audit, problem solving)or in some emergency response
• Inform line supervisor about any issues which arise and provide constructive ideas to solve them

HR and Administration

• Developrules and regulations for and manage use of office, vehicle, equipments/assets

• Effectively organize arrangements for events, meetings and trainings

• Develop and maintain filing and record keeping system

• Manage staff resources/references (soft and hard copies as required)

• Manage reception of guests and phone communications

• Support registration and legal requirements of the organization

• Coordinate external contracts

(e.g. vehicle, venue contracts, etc.)

• Manage the procurement process starting from quotation through to purchasing and receipt

• Ensure all procurement processes are in line with best practices of organizational policy and compliant with donor requirements

• Monitor asset management process for all organization bases (Yangon and field locations)

Skills & Qualifications:

• Bachelor’s Degree in Business Administration or Management, or LCCI 3/Degree, or advanced education in Finance/Accounting

• Three (3) years of experience in administration, HR and/or finance preferably in NGO/humanitarian/charty environment

• Experience in budget planning, monitoring and reporting

• Ability to manage and monitor book keeping, cash flow, financial procedures

• Willingness to learn and develop and to initiate capacity building

• Strong computer skills (Word, Excel, Power Point, internet)and the ability to use QuickBooks software is preferred

• Honest and able to maintain confidentiality and accountability

• Strong organizational, leadership, problem solving and self management skills

• Good interpersonal, communication and coordination skills

• Ability to take initiative and responsibility and to work independently as needed

• Ability to manage multiple tasks, prioritize work and meet tight deadlines

• Commitment to help communities and people in need

• Ability to travel outside of Yangon for field trips and work flexible hours as required
• Ability to speak, read and write fluently in Myanmar and English is required

Working hour: 9:00am to 5:00pm (Mon to Friday)
Office Location : Kamayut
Reporting to Director/ head of foundation

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| Full Time |
$ Confidential
| Full Time |
MMK 400,000 - 600,000