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Administration Officer (WHH)

Job Summary

Duty Station: Yangon, Country Office of Welthungerhilfe

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 3 years

Job Description/Requirements

Duty and Areas of Responsibilities

 Duties with own area of responsibility

Administration and Logistic tasks:

• Oversee the front office operation.

• Day to day office management including office communication (phone calls: in and out) and

information transmission to the other team members.

• Supervise the maintenance of vehicles and generators and verify logbooks and consumption

records.

• Ensure completeness of documentation on administration and timely renewal or termination of

contracts/ agreements.

• Ensure all necessary measures concerning procurement procedures in accordance with

Welthungerhilfe / Donor regulation (e.g collecting quotations, facilitating tender protocols) and

follow up on the payment schedules.

• Prepare and organize internal meetings/ workshops, write meeting minutes and circulate them.

• Support all necessary logistic arrangement of visitors (from HQ, Consultant etc) as well as all team

members of Welthungerhilfe such as tickets, flight & hotel booking, transport, etc.

• Supervise Administrative assistant, Cleaners and Guards.

• Ensure proper office management and provide guidance to sub-ordinates accordingly.

Assistance in Liaison tasks:

• Support in preparation of documents for Government/respective ministries as requested.

• Support in the process of obtaining visa / stay permit and travel authorization of WHH expatriates

and visitors and visitors

• Support in organizing selection interview

Professional competencies

1.1 Professional/ formal qualifications

• Bachelor’s degree (any graduate)

1.2 Job-related experience

• At least 3 years of professional experience in administration field (preferable with an I/NGO)

• Proficient in the use of MS-Office package

1.3. Language Skills

• Competence in spoken and written English & Burmese

2. Social skills

• Very good communication and organizational skills

3. Others

• Able to work in a multi-disciplinary team and beyond own responsibilities.

• Prepared to flexible working hours and to assume a wide range of duties according to upcoming

needs

• Self-confidence and own initiative

• Ability to manage multiple tasks simultaneously



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