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Awards Coordinator (SAVE THE CHILDREN INTERNATIONAL)

Job Summary

This position is specifically responsible for a portfolio of medium to high risk awards and will be the main point person for these donors and awards.

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 3 years

Job Description/Requirements

KEY AREAS OF ACCOUNTABILITY :

Proposal Development

 Build positive working relationships with other teams in the Country Office (Program,

Humanitarian, Finance, HR, Supply chain, Business Development etc) and outside the office (SC

Member point person and TAs) to coordinate and support the development of high quality proposals

using relevant SCI Awards Management tools and guidance (Joint Opportunities Assessment Tool,

Awards Risk Assessment, Proposal Development Plan).

 Under direction from the line manager, the Awards Coordinator will coordinate roles and

responsibilities and agree on timeframes for proposal development of Medium to High Risk

Opportunities and hold people to account on deliverables.

 To ensure all key stakeholders have the up to date donor formats and guidelines and are

orientated to them.

 Coordinate closely with Budget Holders, operations teams and finance as well as other

stakeholders to support compilation of accurate proposal budget and assess whether all

necessary costs have been included.

 Review proposal budget and narrative to ensure consistency and highlight any revisions required.

 Coordinate with Members to ensure timely submission of proposals.

 Ensure the Award Management System (AMS) is updated in a timely manner with relevant

opportunities and proposals and ensure the appropriate supporting documentation is attached.

Manage AMS workflows.

Partner Assessments and Agreements

 Lead, or support line Manager, with organisational assessments of Partners as per SCI Awards

Management procedures

 In coordination with Heads of Programme draft Partner Agreements/MOUs with relevant Annexes

and take through signing processes

 Contribute to Capacity Building of Partners as required and identified in Assessments.

 Represent SCI to partners and negotiate on contract/award amendments as required

 Ensure all key documents are filed accordingly

Award agreement

 As required liaise with the donor/Member for clarification and confirmation of final budget figures,

payment schedules and narrative/financial reporting dates. Documentation of agreements to be

captured on AMS and filed accordingly

 Create Donor Reporting Codes (DRCs) on AMS

 Work with finance team to support/advise them on DEA Code assignment and communication

with field offices on allocated budget.

 Review Fund Summaries produced from AMS, checking for consistency of information

 Produce Donor Compliance Checklists and Summarise in writing, key reporting and

compliance requirements including potential issues for Award Kick Off Meetings.

 Coordinate with respective budget holders and finance in order to ensure budgets are correctly

allocated and aligned.

 Support Head of Programme/Budget Holder to hold Award kick off meetings and ensure these take

place within 30 days of the grant being activated on the AMS system, as per KPI.

 Coordinate processes related to Amendments, NCEs etc on awards.

Regular award reviews and Donor Reporting

 With the Award Manager, lead the award monitoring processes on designated awards

 Coordinate the process for financial and narrative reports through circulation of timely

reminders to Budget Holders/Programme Managers

 Coordinate the finalisation of donor reports ensuring consistency between narrative and financial

reports and that they meet quality standards

QUALIFICATIONS , EXPERIENCE AND SKILLS

 At least 5 year experience in related field

 Bachelor Degree (3 years + education post-secondary school). University degree in International

Development, Business Administration or Finance

 Experience of grant/contract management & sub agreements with knowledge of major funders’

guidelines

 (E.g. USAID, ECHO, DFID, DFATD, UNICEF, WFP etc.)

 Excellent interpersonal and English communication skills including influencing, negotiation and coaching

 Excellent personal organisational skills, including time management, and ability to meet deadlines and

work under pressure

 Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly

and effectively under pressure

 Ability to work collaboratively with colleagues across the organisation and coordinate across multiple

stakeholder groups (including those based remotely) developing effective working relationships to

deliver outstanding results for children

 High level of Computer literacy and excellent documentation skills

 Ability to proactively identify issues and problem solving skills to address these

 Willingness to travel to regional/field offices and work in difficult environment according to

travel requirements

 Highly developed cultural awareness and ability to work well in an international environment with

people from diverse backgrounds and cultures

 Commitment to and understanding of Save the Children’s aims, values and principles.

 Willingness and capability to comply with all relevant Save the Children policies and procedures with

respect to health and safety, security, equal opportunities and other relevant policies, including the

Child Safeguarding Policy

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Anonymous Employer
Yangon
| Full Time |
MMK 800,000 - 1,000,000
Job Function: Admin & Office
2mos
Anonymous Employer
Yangon
| Full Time |
MMK 800,000 - 1,000,000
Job Function: Admin & Office
2mos