KEY AREAS OF ACCOUNTABILITY :
Build positive working relationships with other teams in the Country Office (Program,
Humanitarian, Finance, HR, Supply chain, Business Development etc) and outside the office (SC
Member point person and TAs) to coordinate and support the development of high quality proposals
using relevant SCI Awards Management tools and guidance (Joint Opportunities Assessment Tool,
Awards Risk Assessment, Proposal Development Plan).
Under direction from the line manager, the Awards Coordinator will coordinate roles and
responsibilities and agree on timeframes for proposal development of Medium to High Risk
Opportunities and hold people to account on deliverables.
To ensure all key stakeholders have the up to date donor formats and guidelines and are
orientated to them.
Coordinate closely with Budget Holders, operations teams and finance as well as other
stakeholders to support compilation of accurate proposal budget and assess whether all
necessary costs have been included.
Review proposal budget and narrative to ensure consistency and highlight any revisions required.
Coordinate with Members to ensure timely submission of proposals.
Ensure the Award Management System (AMS) is updated in a timely manner with relevant
opportunities and proposals and ensure the appropriate supporting documentation is attached.
Manage AMS workflows.
Partner Assessments and Agreements
Lead, or support line Manager, with organisational assessments of Partners as per SCI Awards
In coordination with Heads of Programme draft Partner Agreements/MOUs with relevant Annexes
and take through signing processes
Contribute to Capacity Building of Partners as required and identified in Assessments.
Represent SCI to partners and negotiate on contract/award amendments as required
Ensure all key documents are filed accordingly
As required liaise with the donor/Member for clarification and confirmation of final budget figures,
payment schedules and narrative/financial reporting dates. Documentation of agreements to be
captured on AMS and filed accordingly
Create Donor Reporting Codes (DRCs) on AMS
Work with finance team to support/advise them on DEA Code assignment and communication
with field offices on allocated budget.
Review Fund Summaries produced from AMS, checking for consistency of information
Produce Donor Compliance Checklists and Summarise in writing, key reporting and
compliance requirements including potential issues for Award Kick Off Meetings.
Coordinate with respective budget holders and finance in order to ensure budgets are correctly
allocated and aligned.
Support Head of Programme/Budget Holder to hold Award kick off meetings and ensure these take
place within 30 days of the grant being activated on the AMS system, as per KPI.
Coordinate processes related to Amendments, NCEs etc on awards.
Regular award reviews and Donor Reporting
With the Award Manager, lead the award monitoring processes on designated awards
Coordinate the process for financial and narrative reports through circulation of timely
reminders to Budget Holders/Programme Managers
Coordinate the finalisation of donor reports ensuring consistency between narrative and financial
reports and that they meet quality standards
QUALIFICATIONS , EXPERIENCE AND SKILLS
At least 5 year experience in related field
Bachelor Degree (3 years + education post-secondary school). University degree in International
Development, Business Administration or Finance
Experience of grant/contract management & sub agreements with knowledge of major funders’
(E.g. USAID, ECHO, DFID, DFATD, UNICEF, WFP etc.)
Excellent interpersonal and English communication skills including influencing, negotiation and coaching
Excellent personal organisational skills, including time management, and ability to meet deadlines and
work under pressure
Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly
and effectively under pressure
Ability to work collaboratively with colleagues across the organisation and coordinate across multiple
stakeholder groups (including those based remotely) developing effective working relationships to
deliver outstanding results for children
High level of Computer literacy and excellent documentation skills
Ability to proactively identify issues and problem solving skills to address these
Willingness to travel to regional/field offices and work in difficult environment according to
Highly developed cultural awareness and ability to work well in an international environment with
people from diverse backgrounds and cultures
Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness and capability to comply with all relevant Save the Children policies and procedures with
respect to health and safety, security, equal opportunities and other relevant policies, including the
Child Safeguarding Policy