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Common Services Analyst ( UNDP )

Job Summary

UNDP is an equal opportunity employer and is committed to achieving workforce diversity in terms of gender, nationality and culture.

  • Minimum Qualification: Masters
  • Experience Level: Senior level
  • Experience Length: 2 years

Job Description

•Coordinating and monitoring implementation of support services to agencies, identifying constraints and delays and providing solutions.

•Contributes to the establishment and continuous refinement of common services identifying new areas in which common services could be developed; Coordinates with other UN agencies on the provision of common services.

•Analyzing existing common services for efficiency and cost-effectiveness and proposing and implementing improvements.

•Responsible for efficient provision of client-oriented transactional services for human resources, procurement, finance and administration to UN agencies and Resident Coordinator Office in compliance with UNDP regulations, rules and policiesand in line with Common Services level agreement.

•Responsible for ensuring efficient operations for UNDP Country Office, UNDP’s Naypyidaw Office and related UN Country Team common services ensuring cost recovery, in close coordination with respective units including ICT services.

•Preparing and managing necessary agreements for operational inter-agency cooperation.

•Developments innovate ways of service delivery.

•Expeditiously processing requests for visas for UNDP and UN agencies travelers.

•Monitors visa expiry dates for UNDP staff and their dependents and follows through on their renewals.

•Secures application for Resident Permit and Diplomatic Identification Card for international staff.

•Prepare annual budgets and cost recovery systems for agreed common services (Yangon and Naypyidaw for OMT approval.

•Proper management of the contributions to the common services budget and ensuring that the contributions are received in a timely manner and properly tracked and accounted for, with proper documentation.

•Monitor and prepare regular management reports of expenditures of common services for review by OMT.

•Acts as Certifying Officer (Requesting Authority) for all accounts of the Common Facilities Support Services. Is accountable for budget and expenses related to Common Services (Yangon and Naypyidaw).

•Manages the contracts for outsourced services in accordance with UNDP rules and regulations.

•Support to the coordination of asset management within the UN agencies occupying the Common Premises (Yangon and Naypyidaw).

•Establishment and adherence to minimum services standards.•Transparent performance monitoring of provision of common services supported by high quality data collection.

•Identification of sources of information related to common services management.

•Identification and synthesis of best practices and lessons learnt directly linked common services to agencies

•Sound contributions to knowledge networks and communities of practice.

•Support the OMT and its Chair in furthering and implementation of the UN reform in operational area.

•Work as UNDP focal point on BOS (Business Operations Strategy) reporting.

•Provide regular briefs to the Deputy Resident Representative and PSU Team leader on OMT related matters and decisions.

•Evaluates continuously the cost-recovery mechanisms for services provided to all clients and improves recoveries to achieve self-financing of operations; Regular update of the LPL list

•Manages the implementation of cost recovery plans and systems according to corporate guidelines.

Proposes cost saving and resource-mobilization strategies including cost- recovery initiatives;

•Works closely with common services associate to ensure timely and focused billing and cost recovery to meet;

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| Full Time |
$ Confidential
| Full Time |
MMK 400,000 - 600,000