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Deputy Finance Manager (ACDI/VOCA)

Job Summary

Pursuant to its mission, ACDI/VOCA is seeking for experienced and talented professionals for the Deputy Finance Manager/ Senior Accountant position. The position will be based in Yangon and is responsible for maintaining accounting systems, policies and procedures, financial controls, accounting standards and records.

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 5 years

Job Description/Requirements

Responsibilities:

1. Accounts Management:

• Assists Finance Manager in maintenance of accounting systems, policies and procedures,

financial controls, accounting standards and record by implementing accounting concepts and

conventions in the organization during practical work.

• Assists Finance Manager in establishing proper accounting and internal controls along with

Director of Operations and Finance.

• Maintains up‐to date books of accounts for the project. Ensures all expenses/financial

transactions are properly coded according to chart of accounts provided by HQ Finance and

accounting.

• Ensures all vouchers are entered into the accounting package “QuickBooks” (QB‐FARIS) and

report accordingly.

2. Cash and Banking

• Maintain banking communication and coordinate with the bank’s relationship manager for

• provision of banking services as necessary.

• Oversee general banking duties including account relations with the project bank,

• correspondences, deposits, transfers, cashing checks, payroll, and staff allowances transfers.


• Prepare Cash Advance request every month for project activities in field office coordinating

with various departments and manager’s including the sub‐awardee/sub‐grantee payments.

• Ensures that all payments are correct, timely, allowable, allocable and in compliance with

USG, local government, donor, and ACDI/VOCA regulations.

• Prepares accounting vouchers (payment and journal) and ensure all support documentation

(Invoices and receipts) are attached.

• Reviews vouchers prepared by the Finance Officer, Field finance/Admin officers.

• Responsible for batch creation into Project bank account online and request for authorization

from COP, Acting COP/other signatories for vendors and ACDI/VOCA staff’s payment

against their invoices and payments.

• Make payment to staffs, vendors, grantees through internet banking and/or going to banks and

submitting Checks and banking remittance forms.

• Ensure staff travel advance/aging summary are reconciled on a monthly regular basis.

2. Payroll and Taxation

• Review timesheets and verify eligibility for payment of leave against leave records.

• Prepare the payroll & benefit calculations at the end of each month and withholds all applicable

• income taxes and provident fund payments.

• Calculate staff personal income tax & issue tax salary certificate to the project staff for their

individual tax return.

• Responsible for monthly advance personal income tax payment and quarterly updating tax

record books. Ensure annual personal income tax is calculated in accordance with updated tax

law & regulations.

• Maintain taxation communication and coordinate with the township tax officer for updates of

personal income tax.

3. Sub‐grant Management:

• Involve in the co-creation with Market Actors as finance lead and conduct analysis of Market

Actor’s financial soundness and suitability for investment.

• Oversees grantee financial compliance. Ensure any grantee payments are supported by

• relevant documents.

• Review and verify the invoices, supporting documentation including milestone deliverable

• reports submitted by sub‐recipient prior to release of any milestone payments

4. Other Tasks

• Assist Finance Manager in responding to all audit sample requests from HQ Accounting and

Finance team.

• Collaborates with external auditors to facilitate planned financial audits.

• Ensures protocols are followed to assist with the safety of staff and property.

• Prepares the monthly financial reports and submit to HQ, ensuring that they follow accounting

standards and ACDI/VOCA and donor requirements.

• Performs other relevant duties and undertakes other projects as may be assigned from time

Minimum Qualifications:

• Degree in accounting from an accredited institution. ACCA, ICSA, CIMA, CPA or other

recognized professional qualification preferred.

• Minimum five years of progressively responsible experience in financial management

working for an international NGO and US‐funded projects.

• Strong knowledge of USAID and host government regulations, source and nationality

waivers, and GAAP. Exposure to and knowledge of tracking of multi‐year, multi‐million‐

dollar

USAID program budgets.

• Strong analytical, organizational, research, and problem‐solving skills.

• Strong written communication skills, including demonstrated ability to write required

documents in a clear, concise, well‐organized manner.

• Advanced knowledge of Microsoft Office Word, Excel, QuickBooks and other relevant

computer applications

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