JOB DESCRIPTIONS

•    Process employees’ requests and provide relevant information

•    Arrange workplace arrangement and equipment, computer, working conditions for each department.

•    Update Maintain employee records (soft and hard copies)
•    Prepare the uniform, employee card for all employees.
•    Company car arrangement.
•    Job arrangement to all the cleaners / driver.
•    Give an advice on the regulations on external relations in the Company.
•    Paid the monthly charges electric bill, internet bill and etc..
•    Maintain office supplies for department
•    Arrangement the invitation letter , Transportation , hotel booking etc. to support visitor.
•    Prepare & support necessary document for the visa extension and stay permit for foreign experts.
•    Maintain contact lists , contract and office document etc..
•    Book travel arrangements
•    Submit and reconcile expense reports
•    Provide general support to visitors
•    Provide general administrative and clerical support including mailing, scanning, faxing
•    Act as the point of contact for internal and external clients

•    To ensure that all documents issued complies with the requirements of the Quality Management System and or other system related to business require

•    To maintain and track all documents issued and received in an appropriate manner
•    To ensure all documentation is filed as hard copy, as needed, and as soft copy in the designated folders on the shared folders
•    To archive all related documents in the company’s S Drive periodically and on completion of the project
•    Planning / Supporting audit related
•    To undertake any other tasks as assigned by the Quality Director as required from time to time

JOB SPECIFICATIONS

•    University graduated Administrative Management Certificate (or) Diploma holder preferable
•    Minimum 1+ year of Admin function
•    Working knowledge of office equipment, like printers and fax machines
•    Strong organizational skills with the ability to multi-task
•    Effective verbal, listening and written communication in English
•    problem solving skills
•    basic counseling skills
•    negotiations skills
•    Good computer, excel & typing skill
•    policies and procedures
•    time management skills
•    Creative Thinking 
•    Flexibility
•    Resilience
•    Teamwork
•    Communication