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Information Management Assistant (Save the Children)

Job Summary

LOCATION: Sittwe Based, Rakhine Area

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 1 year

Job Description/Requirements

KEY AREAS OF ACCOUNTABILITY :

Programme Information Management System

 To accurately enter data captured in the established Information Management System and

provide data and information in response to requests from internal and external parties on a

timely manner

 Under the overall guidance of the programme team conduct initial data analysis for proper

monitoring and update of Indicator Performance Tracking Table (IPTT) and overall reporting of

activities indicators against set targets.

 To conduct regular data quality checks to ensure information collected as part of documentation

and monitoring is accurate, reliable, complete, precise, timely and has high integrity.

 Assist Programme team and MEAL officer in tracking and updating feedback and complaints

database

 Under the support of MEAL Officer and Program Coordinator, ensure all necessary information

is collected and properly recorded in the agreed Information Management System

 Compile the monthly reports and consolidate into the Information Management System and

produce overall combined report with technical support from MEAL Officer on a monthly basis

to the Programme Manager

 Perform data quality checks and data screening and undertake validation of the reports with

source documents on a regular basis

 Under the guidance of MEAL offcer, to collect and report Quality benchmark documents regularly

 Ensure filing , documenting and maintaining both soft and hard copies of all monitoring forms and

data

 Assist MEAL Officer in data verification processes to ensure data quality and producing monthly

reports

 Assist to MEAL officer in IMPACT ( Information Management Platfrom for Action) data

checking, verification and analysis process, monitor the reporting guidline and remind to program

team for timely report.

 Undertake regular field visits to programme areas to learn programme services for improving

the quality of data with approval from supervisor.

 Assist to Supervisor in coaching/guiding and building capacity to data clerks and project teams to

collect and mange their relevant data of MEAL.

Accountability: CFM information management

 Ensure programme team have standard CFM forms/tools for documenting complaints and

feedback on an ongoing basis during project implementation.

 Enter filled FRM forms data for all types of complaints in the CFM database and share with MEAL

officer and accountability focal point person on a monthly basis.

 Maintain complaints and feedback database of all types of complaints, for the project for

project area, including tracking progress against actions identified

 Work with program team to ensure information relating to Save the Children and our activities

is shared widely within communities in which we are working and provide for their participation

and feedback in line with relevant guidelines and frameworks.

Monitoring and Reporting

 Keep track on field activities, and report regularly and as requested on programme progress.

 Ensure ongoing monitoring and evaluation of all Nutrition activities to determine the extent to

which they are meeting objectives/outputs and to undertake modification /action needed to

improve Program achievements.

 Liaise with Supervisors and POs to ensure regular and consistent communications between area

offices and Yangon occur.

 Coordinate between program senior level and field level implementation in order to monitor

closely for quality purpose.

EXPERIENCE AND SKILLS

Essential

 Working experience as M&E Filelds in Save the Children over 2 years and other relevant areas

 Working experiences in Nutrition Program with development and Humanitarin context

 Working experiences with IMPACT Platform or DHIS tool

 Excellent personal organisational skills, including time management, and ability to meet deadlines

and work under pressure

 Excellent on Computer proficiency

 Willingness to travel and work in difficult environment according to travel requirements

 Ability to work collaboratively with colleagues across the organization developing effective

working relationships to deliver outstanding results for children.

 Willingness and capability to comply with all relevant Save the Children policies and procedures

with respect to health and safety, security, equal opportunities and other relevant policies,

including the Child Safeguarding Policy

 Understanding on Local context and Local Language (Preferable for local)


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