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Additional Questions Expat
2 months ago

Job Summary

Provide full administrative and secretarial support at a senior level to the Managing Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner.

  • Minimum Qualification:Diploma
  • Experience Level:Management level
  • Experience Length:2 years

Job Description/Requirements

  • Managing Director’s travel arrangements
  • Managing Director’s office systems, including data management and filing.
  •  Maintain records of Director’s contacts.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar, and sending reminders
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Educated to degree level or equivalent.
  • Experienced Personal Assistant at senior management level.
  • Ability to organize and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to priorities and re-priorities.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

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