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Personal Assistant to the Managing Director

Job Summary

Personal Assistant to the Managing Director JOB DESCRIPTION Summary of job Provide full administrative and secretarial support at a senior level t

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 7 years

Job Description


 Main responsibilities

· Managing Director’s travel arrangements (including visas/accommodation).

· Managing Director’s office systems, including data management and filing.

· Maintain records of Director’s contacts.

· Screen calls, enquiries and requests, and deal with them when appropriate.

· Assist Managing Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

· Produce documents, briefing papers, reports and presentations for the Director.

· Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

· Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

· Assist/support Managing Director, Executive Director in arranging funding partner and other events.

· Meet and greet visitors at all levels of seniority.

· Supervise all Trust incoming/outgoing mail.

· Any other duties as may reasonably be required by the Director.

External relationships

· Conference facility, catering and accommodation personnel.

Person specification

· Educated to degree level or equivalent.

· Experienced Personal Assistant at senior management level.

· Ability to organize and plan own work.

· Excellent attention to detail, with the ability to maintain a high level of accuracy.

· A flexible, pro-active approach to work including the ability to priorities and re-priorities.

· Ability to work on own initiative.

· Ability to deal with sensitive information with discretion and to maintain confidentiality.

· Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

 

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