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Job Summary

Under the supervision of the Logistic Support Center/Country Procurement Manager, Procurement Assistant 1 assists the Buyers and the Logistics Support Centre/Country Procurement Manager, making information available on purchasing files and ensuring that they comply files and ensuring that they comply with ICRC rules.

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 3 years

Job Description/Requirements

Main responsibilities

▪ Ensures to have an overall knowledge of the ICRC financial limits and procurement procedures and be the focal point for supplier registration

▪ Advice Purchasers and Suppliers of any mistakes or missing documents and seeks clarifications if needed

▪ Ensures that Invoices are validated in accordance with ICRC financial limits and procurement procedures

▪ Maintains a proactive relation with the finance department on follow up of payments

▪ Takes into consideration payment deadlines and expedites the process if necessary

▪ Checks the legal validity of the terms of contract/ FA, flag the department for renewal or deactivation

▪ Ensures that proper PO files with all relevant documents are updated

▪ Confirms supplier's reception of PO / Tenders and agreement on terms and conditions

▪ Ensure follow up of FAs expenditures and track prices of relevant commodities ( Fuel, rice, etc.)

▪ Provides Finance with updated information about the planned expenses by the unit

▪ Ensures that Purchasers provide all the documentation required for closing of Purchase Orders

▪ Compile closed PO files as per the Checklist and obtains necessary validations

▪ Register and Archive the files of the Purchasing Unit as per ICRC procedure

▪ Ensures that PURCH Archives are maintained, auditable and in good order

Requirements and experience

▪ University degree in a relevant discipline.

▪ At least 3 years’ work experience in a relevant field.

▪ Excellent excel skills and Microsoft package

▪ Excellent communication skills, and fluency in written and spoken English as well as Myanmar language.

▪ Previous ICRC experience is a strong asset, particularly in Logistics Department

Your Profile

▪ Strongly motivated by humanitarian work, and proactive attitude

▪ Effective communication, networking and listening skills

▪ People person and genuine sense of empathy

▪ Autonomous and adaptable, with ability to interact collaboratively in a multidisciplinary and multicultural team

▪ Excellent writing and summarizing skills, and good knowledge of digital tools

▪ Robust organizational and prioritization capacities

▪ Capacity to exercise discretion

▪ Capacity to work under pressure in an armed conflict affected area and remote environment

▪ Good understanding of the armed conflict dynamic affecting the Country, Myanmar and its humanitarian consequences

We offer

▪ A unique and rewarding opportunity to help the victims of violence in a fast-paced environment

▪ Initial training and on-boarding organized

▪ A 12-month contract extendable

▪ A competitive compensation package including medical coverage and transportation allowances.

▪ A training opportunity to develop and strengthen the quality of the services provided to our beneficiaries as well as to support our staff members’ professional and personal development.

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