Write and/or check official letters, reports and other documents related to the Mission
Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
Maintain a call register (incoming and outgoing) informing the individuals about the calls received during
Take and prepare minutes of meetings.
Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to
internal or external recipients.
Monitor the person in charge of the mail and check the receipts, as well as the courier company and
perform billing for services rendered.
Manage office stationary supply and place orders on time to avoid running out of stock.
Supervise the printing of copies and binding of documents.
If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good,
Inform supervisors in the case of any incident / problem.
Help to organize internal and external events (meetings, presentations, etc) in sending invitations,
ordering the catering, arranging accommodation, etc.
Update MSF-H Maungdaw contact list.
Deal with administrative issues for the expatriates at the project level.
Support the Project HR Manager in accommodation and necessary arrangement for expatriates and
Assists Project HR Manager in requesting expat and inpats household items and ensure the requested
household items are delivered in time.
Liaise with the logistics department for the organization of mail delivery vehicle arrangements.
Organize the travel arrangement for expats and inpats and update the travel overview in weekly basic.
Translate document in a faithful, accurate and neutral manner between English, Myanmar and local
languages” and visa versa as directed by supervisor
Perform any other relevant tasks assigned by his/her supervisors as necessary
Education Secondary education (equivalent to matriculation exam passed) and secretarial
Experience Desirable working experience of two years in similar jobs.
Languages Essential, excellent command of English and Burmese (both written and spoken)
Knowledge Essential computer literacy (word, excel and internet)