• Plan, coordinate and manage all administrative procedures and systems.
• Overseeing all administrative activities ensuring that all work processes are maximized for efficiency.
• Building Management : office building maintenance, electricity, furniture, air cons condition, generator and office cleaning.
  
• Stamp Duty : overview in the process of stamp duty for MJT service agreements and Lease contracts.
• Security : manage and supervise Administration Assistants to get smooth operation regarding Security guards in their daily routines by assisting Country Security Manager.
• Manage and supervise associates and assistants in the fields of Facility management, travel desk, fleet management and front desk. Planning, organizing the office activities and team building arrangements.
• Collaborating with procurement team regarding the review and negotiation process with Hotels to obtain good corporate rate and update.
• Monitoring costs and expenses to assist in budget preparation.
• Recruit, motivate and guide the professional development of the team reporting directly and indirectly to the incumbent.
• Manage various tasks and projects as they arise and upon manager’s request.

Requirements

Education                : University Degree or its equivalent

Work Experience   : Minimum 5 years experiences in related field

Language skills     : Fluency in English (Both written and spoken)

Functional Skills

• Strong MS Office skills
• Very good understanding of office management processes
• Experience with Facility Management principles and Environment, Health & Safety (EHS)
• Great interpersonal and communication skills. team player
• Critical thinker and problem-solving skills
• Good time-management skills