Assistant Officer, Administration

Key Accountabilities:

·       Perform secretarial duties such as handling telephone calls, daily appointments and scheduling, meetings, correspondences, business trip arrangement, expense claims, and facilitate conferences & seminars for Department Vice President and Managers or teams.

·       Monitor the availability of office supplies and stationaries, procure when required, and process the payment in compliance with PTTEP procurement and payment process.

·       Serve as the focal point of any interdepartmental communication or coordination such as PO/PR queries, document reviews, write-off documents.

·       Prepare and manage departmental file storage and any departmental correspondences as per the Corporate Document Control system and policy, Company Identity or standard formats, and other related requirements.

·       Prepare department documents/workflow to support department’s activities such as hire of labor service order, group training arrangements, overseas business travel.

·       If assigned by VP, prepare and facilitate department KPI and/or WPB (Work Program Budget) in the required system or templates in a timely manner. Monitor budget utilization, and report management periodically.

·       Arrange departments events e.g. site visit, away day, group business trip arrangement, team building, merit events, knowledge management sessions as per request, including scheduling, handling all logistics and required documents to ensure all arrangements are smooth and support events objectives.